Regulations 2017-02-09T12:11:07+00:00

REGULATIONS

The company Sport Box d.o.o., in collaboration with the club SRK Alba are organizing the fifth edition of 100 Miles of Istria ultratrail race, a partially self-sufficiency mountain trail running race in an low-mountain environment.

The 100 Miles of Istria Ultratrail race is a running race that takes place along paths in Istria with five different courses:

  • RED: 100 miles Of Istria Ultra Trail: The race starts on Friday, April  7th from Labin. Maximum time: 48 hours. Each finisher will be awarded with 6 UTMB qualification points (4 old points) and with WSER qualification.
  • BLUE: 110 km of Istria Ultra Trail:  The race starts on Friday, April  7th from Lovran. Maximum time: 33 hours. Each finisher will be awarded with 5 UTMB qualification points (3 old points).
  • GREEN: 69 km of Istria Trail: The race starts on Saturday, April 8th from Buzet. Maximum time: 16 hours. Each finisher will be awarded with 4 UTMB qualification point (2 old points).
  • YELLOW: 42 km of Istria Trail: The race starts on Saturday, April 8th from Motovun. Maximum time: 10 hours. Each finisher will be awarded with 2 UTMB qualification points (0 old points).
  • Ledo 1 mile kids race. The race starts on Sunday, April 9th in Umag.

To be completely aware of the length and the specificity of the event and to be perfectly prepared for it.

  • To have acquired, prior to the race, a real capacity for self-sufficiency in the mountains which permits the management of problems induced by this type of course, and notably:
  • To know how to face, without outside help, climatic conditions which can become very difficult due to the microclimate conditions (night, wind, cold, fog, rain or snow)
  • To know how to manage, even if one finds oneself isolated, physical or mental problems arising from high fatigue, digestive problems, muscular or joint pain, minor ailments…
  • To be fully aware, that it is not the role of the organization to help a runner to overcome these problems and that for such an activity in the nature, security depends upon the capacity of the runner to adapt to the problems encountered, or envisaged.

These races are open to anyone, man or women, born in 1997 or before (categories hopefuls to veterans), club member or not.

The participants born between 1997 and 1999 may only participate upon presenting a parental consent, and they may only apply for the following races: 42 km or 69 km.

Each runner declares their knowledge of and accepts the present regulations and agrees to accept them without reserve and to promote the event’s ethical charter available at www.istria100.com.

The individual principle of racing in semi autonomy is the rule.

Semi autonomy is defined as having the capacity to be autonomous between two refreshment points, not only on the food front but also that of clothing and security, being able to adapt oneself in particular to problems encountered or envisaged (bad weather, physical problems, injuries…).

This principle is implicated in the following rules:

  • Each runner must have all of his/hers obligatory equipment with him/her at all times during the race. He/She carries this equipment in a pack presented at the race-bib distribution and it must not be changed during the course. At any time during the race, the marshals can verify the bag and its contents. The runner is obliged to accept these controls in a friendly manner, at the risk of exclusion from the race.
  • Refreshment points have been supplied with food and beverages to consume on the spot. Only plain water (excluding other drinks) is destined for water bottle or bag replenishment. Each runner must make sure to have, upon leaving each refreshment point, the quantity of water and food necessary for them to reach the next refreshment point.
  • Personal assistance is only tolerated at refreshment points, in the zone specifically reserved for this purpose and with agreement of the head of post. This assistance can only be assured by one single person, without specific equipment other one than one bag of a volume of 30 litres maximum. The remainder of the refreshment point is strictly reserved for the runners.
  • It is forbidden, to be accompanied or agree to be accompanied during all or any part of the race by a person not enrolled, outside the tolerance zones indicated close to the refreshment posts.

Participation in the 100 Miles of Istria ultratrail race assumes the acceptance of the present regulations and ethics of the race which are available at  www.istria100.com

  • RED

100 miles of Istria Ultra Trail: 600

  • BLUE

108 km of Istria Ultra Trail: 500

  • GREEN

69 km of Istria Trail: 450

  • YELLOW

42 km of Istria Trail: 450

  • Ledo 1 mile kids race: 200
  • TOTAL 2.200

A number of delimited places are reserved for: our partners, the international elite (based on the ITRA’s performance index), 2016 winners and certain journalists (who are reporting from within the race), as well as certain volunteers who are very active.

Concerning the recognition of high calibre athletes and also for the fair management of registration, we reserve places for elite athletes, who make the request, according to strict criteria based on the ITRA performance index.

All requests for registration must reach us by email (elite@istria100.com) before December 31st 2016.

100 MILES 108 KM / 69 KM / 42 KM
MEN WOMEN MEN WOMEN
FREE REGISTRATION >850 >750 >800 >700
REGISTRATION GUARANTEED BUT FEE TO BE PAID >750 >650 >700 >600

Runners who correspond to the criteria can benefit from the registration conditions.

Registration for elite athletes is not automatic, each one must finalise their registration themselves.

Registration procedures

The pre-registration starts on August 1st 2016 and closes on March 1st 2017 unless the maximum number of participants in total has already been reached.

  • RED: 100 miles of Istria Ultra Trail: PayPal 103 €

bank transfer 108 €

  • BLUE: 110 km of Istria Ultra Trail: PayPal 83 €

bank transfer 88 €

  • GREEN: 69 km of Istria Trail: PayPal 63 €

bank transfer 68 €

  • YELLOW: 42 km of Istria Trail: PayPal 53 €

bank transfer 58 €

  • Ledo 1 mile kids race: gratis

All competitors who settle their start fees by the December 31st 2016 will receive a start pack gift, other will not receive it.

Registration fees can be paid by PayPal or by bank transfer..

The registration fees includes the following:

  • a race bib
  • assistance and refreshments along the race route
  • race pack
  • transfer to the start (from Umag)
  • a food voucher on arrival
  • a finisher’s medal

The registration for any of these races is firm and final and it is not possible to change races

Any person can at the moment of their enrolment subscribe to the cancellation guarantee, averaging an additional charge of 10 € per person to add to enrolment fees on the same payment.

The object of the guarantee is to enable reimbursement of the fees incurred for the enrolment to one of the four races in the case where a runner asks to cancel his enrolment because of the following events:

  • an accident, a serious illness or the death of the runner himself/herself.
  • a serious illness necessitating hospitalisation or a death one’s spouse or common law husband/wife, one’s parents or one’s children in the first generation, this in the thirty days preceding the event.

In the case of an accident or serious illness to the runner, it is necessary to furnish a medical certificate with signature and stamp of the doctor attesting to the contra-indication to taking part in the race. All other reasons for cancellation must be justified with a certificate signed and stamped by an official authority.

Conditions of indemnity: Any demand for reimbursement must reach us accompanied by the medical certificate, at the last in the 10 days following the event. The demands are treated in the two months which follow the event.

Any cancellation of registration must be made by email at cancellation@istria100.com . No cancellations are accepted by telephone or fax.

In the case of cancellation for a cause described in the paragraph above, the competitor can, if they have subscribed to it at the time of their enrolment, make his guarantee of enrolment cancellation function by sending us with his letter of withdrawal the necessary document (see above paragraph).

If a competitor registered has not taken out the cancellation guarantee upon registration or wishes to cancel their registration for a reason not covered by this cancellation guarantee, reimbursement of a percentage of the registration fee will be made by crediting the bank account associated to the credit card used upon registration in accordance to the following conditions:

SEND DATE AMOUNT CREDITED IN % OF THE REGISTRATION COST (EXCLUDING CHARGES)
BEFORE DECEMBER 31ST 2016 60%
FROM JANUARY 1ST TILL MARCH 1ST 2017 50%
AFTER THE MARCH 1ST 2017 NO REIMBURSEMENT CAN BE MADE

Race bib exchange is not allowed. Registration fee can NOT be used for the following race year (2018), and it’s not transferrable to another person.

Should the race be cancelled because of circumstances beyond our control up to 15 days before the race, the Organization reserves the right to refund 50% of the admission fee. This percentage is calculated to enable the Organization to cover part of the expenses incurred.

Should the race be cancelled or interrupted for atmospheric reasons, or for any other reason beyond our control, no refund of the registration fee will be made.

In the case of a non chronic osteo-articular or muscular injury to the runner, and uniquely in this situation, suffered after registration and not completely curable by the day of the race, the organisation recommends that the injured runner does take an unnecessary risk, and cancels his registration for the current year at the same time making a request to participate in a future race.

Any request for postponement must reach us, accompanied with a complete medical report (detailed medical report and x-ray results confirming the diagnosis) by April 15th 2017 at the latest. Any incomplete report will be rejected.

Requests will be processed by May 1st 2017 at the latest. The only medical counsel will judge the case and their decision is final.

By registering, each runner personally agrees to engage in the following :

  • I declare that I have read and understood the regulations and ethics of the race (available at www.istria100.com)
  • I understand and approve of the conditions of participation which figure in the regulations
  • I agree to respect all items of the regulations
  • I agree to scrupulously respect and promote the ethic
  • I agree to be aware of any medical condition which could concern me and, consequently relieve the organisation of any responsibility for any medical problem which may arise during the event due to any negligence on my part

In order to participate in these events, a set of obligatory equipment is required. However it is important to note it is the minimum necessary and that each trail-runner must adapt it according to their needs. It is important, in particular, not to choose clothing that is the lightest possible weight in order to gain a few grams, but to choose items which will give real protection against the cold, windy or snowy mountain weather, therefore giving a good level of security and performance.

Obligatory material :

EQUIPMENT RED

100 MILES

BLUE

108 KM

GREEN

69 KM

YELLOW

42 KM

mobile phone  (save in the contacts the security numbers of the organisation, keep it switched on, do not hide one’s number and do not forget to set off with recharged batteries) O O O O
personal beaker 15cl. minimum (water-bottles or flasks with lids are not acceptable) O O O O
stock of water minimum 1 litre O O O O
torch in good working condition with replacement batteries O O O R
survival blanket 1.40m x 2m minimum O O O O
whistle O O O O
adhesive elastic band enable making a bandage or a strapping (mini 100cm x 6 cm) O O R R
food reserve O O O O
Jacket, with a hood, capable of withstanding the bad mountain weather and made with a waterproof (recommended: 10 000 Schmerber) and breathable (RET recommended less than 13) membrane O O O O
long running trousers or leggings or a combination of leggings and long socks which cover the legs completely O O R R
Additional warm midlayer top: One single midlayer long sleeve top for warmth (cotton excluded)

OR a two piece clothing combination of a long sleeve baselayer/midlayer for warmth (cotton excluded)

SR SR R R
cap or bandana R R R R
warm hat R R R R
warm and waterproof gloves R R R R
waterproof over-trousers R R R R

O – obligatory equipment

R – recommended equioment

SR – strongly recommended equioment

* – the jacket must, imperatively, have an integral hood or one which is attachable by a system made for that effect by the manufacturer.

  • all seams must be taped/sealed.
  • the jacket must not have sections composed of fabric which is not waterproof, but the air vents (under the arm, across the back), which do not appear to affect the waterproof-ness of the garment are accepted.

It is the runner’s responsibility, according to these criteria, whether their jacket fits the regulations and therefore bad weather in the mountains, but, when controlled, the judgement will be made by the person responsible for the control or the race steward.

* The windproof jacket does not replace the mandatory waterproof jacket with hood

Required by the police :

  • ID card

Very strongly recommended :

  • Knife or scissors with which to cut the self-adhesive elasticised bandage
  • walking poles for security on slippery ground in case of rain or snow
  • a change of warm clothes indispensable in the case of cold weather, rain or injury
  • the sum of 20 € minimum (in order to cover the unexpected….)

Advised (list not definitive) :

  • Telescopic sticks, change of clothing, compass, knife, string, sun cream, Vaseline or anti-chaffing cream, needle and thread,…

All clothing must be the runner’s size and without alteration since leaving the factory.

If you decide to use poles, you must keep them throughout the whole of the race… It is forbidden to start without sticks and recover them up along the way.

No poles will be allowed in the spare’s bags.

For all your questions concerning obligatory equipment consult the FAQs

Every bib is individually handed to each runner on production of:

  • a photographic identity,
  • your race pack and all you obligatory equipment

The race bib must be worn on the chest or the stomach and must be permanently and fully visible throughout the entire race. It must, therefore, always be positioned over any clothing and cannot for any reason be fixed onto the back or a leg. The name and logo of the sponsors must neither be modified, nor hidden.

The race number is the pass necessary to get to the shuttles, buses, refreshment posts, nurses, rest areas, showers, areas for depositing or recuperating spares bags…Except in the case of refusal to comply with a decision taken by a race official, the race bib is never withdrawn, but in the case of retirement, it is deactivated.

RED 100 miles & BLUE 108 km : each competitor receives with his/her race bib, two plastic bags.

Big one: for the aid station Buzet. Having filled it with the affairs of their choice and having closed it, they can deposit it, at the designated place at the race HQ in the working hours. The bag is transported by the organisation to Aid station Buzet. When reaching Buzet, each runner reclaims their bag. When they leave again, they deposit their bag at the area set aside for this purpose. The bag is then taken back to Umag.

Small one: fot the personal stuff/gear at the start point. Having filled it with the stuff competitors doesn’t want to carry along the course, they can deposit it at the designated places at the each race start. The bags is then taken back to Umag.

GREEN 69 km & YELLOW 42 km:  each competitor receives with his/her race bib, small plastic bags.

Small one: fot the personal stuff/gear at the start point. Having filled it with the stuff competitors doesn’t want to carry along the course, they can deposit it at the designated places at the each race start. The bags is then taken back to Umag.

The organisation assures the repatriation, to Umag, of sacks belonging to runners who have abandoned, on the condition that their abandonment has been registered. The delay of the return of bags is based on the logistical constraints and the organisation cannot guarantee a complete return of the bags before the end of the race.

Only the bags supplied by the organisation will be transported. Sticks are not transportable in these bags.

The contents of the bags not having been checked, any complaint about the contents on arrival is not acceptable. It is recommended not to put valuable objects in it.

The Organization will definitely NOT send any bag to participants’ houses. Bags not collected after this deadline will be immediately destroyed for reasons of hygiene.

It is recommended to keep toiletry and change of clothing material at Umag.

First aid posts are positioned at different points throughout the course. These posts are in radio or telephone liaison with Race Control. A medical control team is present during the entire duration of the event in Umag.

The rescue posts are aimed at bringing help to any person in danger with the means particular to the organisation or registered.

If it appears that a runner is in difficulty or seriously injured to call for assistance :

  • go in person to a first aid point
  • telephone the course controller
  • ask another runner to alert the first aiders

It is essential that each runner helps anybody in danger and alerts the first aid point.

Do not forgot, that due to the problems related to the environment and the type of event, one might have to wait for assistance for longer than anticipated. Your security, therefore, depends upon the quality of the materials that you have in your pack.

A runner calling on a doctor or a rescuer submits himself to their authority and undertakes to accept their decisions. From the moment where the health of a runner necessitates treatment via an intravenous drip, the runner will be, obligatorily, excluded from the race.

The first-aiders and doctors have the right to :

  • exclude from a race (by invalidating the race-bib) all competitors deemed unfit to continue the event.
  • to evacuate by any means a runner judged to be in danger
  • to hospitalise any runners whose state of health necessitates doing so

The choice of the means of evacuation and of hospital is the decision of the official first-aiders and doctors.

Expenses incurred, resulting from emergency assistance or evacuation, are payable by the person rescued who is also responsible for all costs relating to their return from the area to where they were rescued. The only resort is for the runner to constitute and present a dossier to his personal insurance within the deadline given.

If for any reason it is impossible to make contact with the course controller (+385 91 577 44 25), you can call the rescue services directly by dialing 112 (especially if you find yourselves in a zone « urgences seulement/sos only »)

Each runner must stay on the way-marked paths, even to sleep. Any runner who voluntarily leaves the way-marked path is no longer under the responsibility of the organisation.

Each runner will be supplied with electronic chips fixed to their race-bibs. Runners who do not have their chip permanently with them will be penalised.

A control is carried out on the arrival of any rescue or refreshment post.

Unexpected control posts are set up in places other than the rescue and refreshment posts. Their position is not communicated by the organisation.

Only the runners carrying a visible and duly controlled race number have access to the refreshment posts.

The race guide and the relevant pages on the internet give a precise list of the refreshment points.

They will be equiped with drinks + sweet cakes, chocolate, bananas, oranges, raisins, prunes, salty biscuits, cheese, sausage, bread.

A rations without gluten will be available upon request

Furthermore, a hot dish is offered in Buzet and in Umag at the end of the race.

To avoid the wastage of disposable plastic cups during the race, every runner has to equip himself with a tumbler with a minimum volume of 15cl. Attention, water-bottles and flasks are not beakers!

Due to the large numbers, disposable beakers will be used at the following points:

  • Plomin, Poklon, Vrh, Oprtalj

A small pouch for collecting their rubbish is handed to every runner with their race bib. Every runner seen throwing down their litter along the route will be penalized.

Trash cans are provided in large numbers at every refreshment post and must be used.

The maximum time for the event, for the totality of the course, is fixed at:

  • RED 100 miles : 48 hours
  • BLUE 108 km : 33 hours
  • GREEN 69 km : 16 hours
  • YELLOW 42 km : 10 hours

The time limits for leaving (time barriers) of the principle control posts will be marked and written in the course guide.

These time barriers are calculated to enable participants to reach the Finish in the maximum time imposed, while making possible stops (rest, meal…) To be authorised to continue the event, runners must set off again from the control post before the fixed time limit (whatever their arrival hour at the control post).

Any competitor excluded from the race and wishing to continue his race can only do so after returning his race number, at his own responsibility and in complete autonomy.

Participants who reach the check points after the maximum time, those who are injured and those who are judged by the medical staff to be unfit to continue the race, and any other athletes who decide to drop out, shall be taken to the finish line by shuttle bus. For logistical reasons, competitors who have dropped out may have to wait before being returned to the finish area. Any participant who drops outfrom the race at any point other than the established check points should make their own way to the following aid station/check point and from there will be transported to Umag by car.

In the case of poor meteorological conditions and/or for reasons of safety, the organisation reserves the right to stop the event underway or to modify the time barriers.

Uniquely for RED 100 miles and BLUE 108 km race : at Buzet each competitor can benefit from a rest area (with camp beds and blankets).

Those runners who wish to stay on in Umag after the race, must make their own accommodation arrangements.

It is possible to take a hot shower, only at the arrival.

Access to the rest area and to the showers at the arrival is strictly limited to runners in bare feet.

Except for injury, a runner must only abandon at a control post. They must alert the head of post, who will invalidate their race-bib.

The runner keeps his invalidated race bib because it is still his pass for shuttles, buses, meals, care rooms…

Repatriation will be decided on by the post leader, based on the following general rules :

Buses are available from certain refreshment posts indicated by a pictogram “bus” on the event route maps to repatriate runners, who abandon, back to Umag.

Runners who abandon at another rescue or refreshment post but whose state of health does not necessitate being evacuated must get back as quickly as possible and by their own means to the closest repatriation point.

Concerning the refreshment or rescue posts accessible to cars or four-wheel drive

During the closure of the post, the organisation can, in the measure of means available, repatriate the runners having retired and still present at the post

ln the case of unfavourable weather conditions justifying partial or total closure of the race, the organisation ensures the repatriation as soon as possible of those runners having retired.

In case of abandonment before a control point, it is imperative to return to the previous control point and inform the post leader of one’s abandonment.

If, during this return, the runner meets the end of race sweepers, it is them who invalidate the race bib. The runner is then no longer under the organisation’s control.

For better night vision, the way markers include a section of white reflective material which will be easily visible with a head torch.

ATTENTION: if you can not see any more markers, retrace your steps!

With respect for the environment no paint will be used on the paths.

It is imperative that you follow the paths with the markers without taking short cuts.

When you finish, you will receive a finisher’s medal.

Race officials present on the course, and those in charge of different control and refreshment posts are authorised to uphold regulations and to immediately (*) impose a penalty for non-respect, based on the following chart :

BREACH OF RULES PENALTY – DISQUALIFICATION
Short-cutting the route At the race directors’ decision
Lacking obligatory safety equipment (no minimum water supply of 1 litre, no waterproof jacket with hood, no torch, no survival blanket, no mobile phone) Immediate disqualification
Lacking other obligatory equipment Penalty 30 min
Refuse to have obligatory equipment checked out Disqualification
Throwing away rubbish (voluntary act) by a competitor or a member of their team Penalty 1 hour
Not respecting people (organisation or runners) Penalty 1 hour
Not assisting a person in difficulty (requiring official assistance) Penalty 1 hour
Receiving help outside authorised zones Penalty 1 hour
Cheating (e.g.: using transport, sharing race number,…) Immediate disqualification and for life
Lacking an electronic chip Depending on the Race Jury
Not passing through a control point Depending on the Race Jury
Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker Disqualification
Departure from a control post after the hour limitation Disqualification

(*) Time penalties are immediately applicable in situ, that’s to say a runner while be required to interrupt their race for the duration of the penalty.

Any other breach of the rules will be the object of a sanction decided on by the Race Jury.

All objections must be in writing and lodged with the course director, with a caution of 100 (one hundred) euros (non-returnable if the objection is not valid), within two hours of the arrival of the runner concerned.

This is made up of:

  • a representative of the runners
  • the Sport box d.o.o. director
  • the race director

The jury is authorised to give a ruling in the time compatible within the imperatives of the race on all the objections lodged during the event. The decisions will be without appeal.

The organisation reserves the right to modify at any moment the route and the positioning of the rescue and refreshment posts, without warning.

In the case of unfavourable weather conditions (important quantities of rain or snow at altitude, strong risk of storms….) the start may only be postponed by a maximum several hours, after that time the race is cancelled.

In the case of poor meteorological conditions, and for reasons of safety, the organisation reserves the right to stop the event underway or to modify the time barriers.

In case of cancellation of an event, for whatever reason, decided more than 15 days before the date of the start of the race, a partial refund of the registration fees will be made. The amount of this refund will be fixed so as to allow the organisation to cover all irredeemable expenses committed, up to the date of the cancellation. In case of a cancellation decided less than 15 days before the departure or in case of interruption of the race, for whatever the reason, no refund of the registration fee will be made

Civil responsibility:

The organiser has taken out civil responsibility insurance for the duration of the event. This civil responsibility insurance guarantees the financial consequences of its responsibility, of that of its officials and of the participants.

Individual accident:

Each competitor should have their own accident insurance which will cover any costs of search and rescue. Such insurance can be taken out with any organisation of the competitor’s choice in particular with the French Federation of Athletics via the subscription of the ‘Pass’ Running’ or membership

A guide is down-loadable from www.istria100.com from the month of February. It includes in particular practical information such as the cut off times, refreshment posts, rescue posts, care posts, as well as access points for accompanying persons.

For the 4 races, only the runners arriving at Umag are classed.

For each race, a general classification man and woman and a classification for each category man and woman are established.

RED 100 miles: the first 5 men and the first 5 women in the general classification, as well as the winners from each category receive a trophy and a prize

BLUE 108 km, GREEN 69 km and YELLOW 42 km: the first 3 men and the first 3 women in the general classification, as well as the winners from each category receive a trophy and a prize

Categories:

Seniors Men/Women           SEM / SEW          1998-1977

Veterans Men/Women 1      VM1 / VW1           1976-1957

Veterans Men/Women 2     VM2 / VW2          1956 and older

Competitors who are sponsored may only have the sponsor’s logos on their clothing or equipment used during the race. All other publicity accessories (flags, banners) are forbidden at all points of the race including at the finish, at the risk of penalties imposed by the jury.

Every competitor relinquishes their claim to photographic copyright during the event, and he relinquishes any recourse against the organiser and against his approved partners for the use of his image. Only the organisation can pass on these rights for the image in any media, via an accreditation or an adapted license.

REGULATIONS DEMISTIFIED

CH1 Organization

CH2 General information

CH3 Participation requirements

CH4 Semi autonomy

CH6 Maximum number of runners

CH7 Reserved places

CH8 Elite runners enrolment

CH9 Enrolment

CH10 Registration fees

CH11 Payment procedures

CH13 Cancellation of an enrolment

CH15 Runner’s commitments

CH16 Equipment

CH17 Race BIBs

CH18 Spares bags

CH19 Rescue and medical assistance

CH22 Rest and showers

CH23 Abandonment and repatriation

CH24 Way markers

CH25 Finish

CH26 Penalty – disqualification

CH27 Complaints

CH28 Event jury

CH30 Insurance

CH31 Guide

CH32 Ranking and rewards

CH33 Individual sponsors

CH34 Photo copyright

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